The questions to ask yourself
How many guests?
Bigger is not always better! It may be easier to invite less guests rather than more! It is good to plan roughly how many people you want to come. After all, you need to ask yourself the questions like, can my venue fit this number of people? and/or should I change venue. If you are running a teenager or tween party in Melbourne you should be wary of uninvited guests gatecrashing your party. With online promotion of events, there have been instances of small parties in the suburbs attracting thousands of unwanted guests! Then there is the reverse situation in which less people turn up for a party than you anticipated. This typically arises when there is a conflicting event on the same day and people prefer to go there instead. In terms of kids birthday parties, the issue of conflicting events is very common. To avoid a conflicting event, it's always good to be aware of what other events are planned or likely. There are times of the year that are inherantly busy and worth avoiding if at all possible. In Melbourne, most events are clustered in the warmer months and out of school holidays. This means that the busiest weekends for events, parties and the like are in the months of February/March and October/November. While you can't do much about your child being born in those months and wanting a birthday then, it is possible to be particularly aware of conflicting major events and the like. If on the other hand your event is not tied to a particular time of year and if not weather dependent, you may well consider moving the party to a cooler time of year, when you know there will be less likelihood of a competing event.
Will the guests get on?
While most people get on well with most other people, it is not uncommon to have friends who do not like one another. In terms of a party, it may be wise to make a judgement call and only invite one of the potentially conflicting people. This may well save you an unwanted scene at the party. Sure the uninvited guest may be offended, but if you are honest and upfront about the reason, you will probably be fine and they will understand you.
Paid entertainment or DYI?
This is an important consideration when condiering your guest list. More guests to manage may mean less time to concentrate on entertaining them. It may well be to your benefit to hire some outside help. The advantage of these people is that you are paying them to get things done and not to have fun. That way, you and your hired help can concentrate on making the party work it's best.
Regardless of who you invite at the next party event you organise, don't expect all the guests to arrive at the same time. With kids parties, most will be delivered to your home or venue at the time you invite them. However for adult parties it's not rare for the guests to arrive hours after the time you put on your invitation. These considerations are important in terms of your party entertainment as well. For kids birthday parties it is best to get the entertainer in at the same time as the children. For the adult parties, it is worth delaying the entertainment untila time after which you know all or most of the guests will be there.
Remember to send out your invitations with enough time for guests to respond. Using an RSVP will also assist you in ascertaing how many people will arrive so that you can better plan the entertainment and the food. Remember some entertainers will charge per person, while others will not. Either way, with an accurate iade of how many people will be attending, you can better plan your party event and in a most cost effective manner.